Documentation Index
Fetch the complete documentation index at: https://docs.heify.com/llms.txt
Use this file to discover all available pages before exploring further.
The main screen has three cards: Meeting, Report, and Send. Fill them in, press Start recording, and Heify handles the rest.
Meeting
| Field | Purpose |
|---|
| Name | How this recording will appear in Heify and in the email subject (max 200 chars). Pre-filled from the active tab title when relevant. |
| Configuration (required) | What to extract from the audio. See Configuration. Create new ones from the + button. |
| Participant (optional) | The main person in the meeting. See Participant. |
| Evaluator (optional) | A scoring rubric. See Evaluator. Without one, the Evaluation section of the report is disabled. |
Report
Pick which sections to include — at least one must be active: Data, Summary, Fields (from your configuration), Evaluation (only if an evaluator is selected).
The report language (ES/EN) is independent from the UI language.
Send
Up to 10 external recipients per report. Type an email and press Enter (comma, space, semicolon, and paste also work). Your own email always gets a copy — it doesn’t take a recipient slot but does consume 1 unit from your monthly quota. See plan limits.
Leave Subject empty to use the default Heify Report · <meeting name>.
Start the recording
Press Start recording. Chrome opens its source picker with three tabs:
| Picker tab | Use for |
|---|
| Chrome Tab | Meet, Zoom Web, Teams Web |
| Window | Zoom desktop, Teams desktop, Slack, Discord |
| Entire Screen | When unsure, or the meeting spans multiple apps |
Tick “Share system audio” in Chrome’s picker. Without it, the recording is silent — only your microphone is captured, not the meeting.
During the recording
The window switches to the recording screen with a pulsing blue border, the live timer, the source you’re sharing, and an audio level meter (flat bars = no audio coming through — verify before wasting time).
Controls
| Button | Action |
|---|
| 📷 Capture | Take a screenshot (max 5 — see Screenshots) |
| ⏸ / ▶ | Pause / resume. Audio during the pause is not captured |
| ⏹ Stop | Opens the review modal |
| ✏️ Edit details | Edit fields without interrupting the recording |
| 🗑 | Discard the recording (asks for confirmation) |
If you stop sharing from Chrome (close the tab/window, end the call): if you’ve recorded ≥3 seconds the Recorder auto-triggers the send flow with what was captured. Under 3 seconds, it’s treated as an error.
Edit while recording
✏️ Edit details opens the prep screen without stopping the capture. A sticky header keeps the timer running. You can change every field except the source — that choice was locked when you pressed Start recording.
Screenshots
Press 📷 Capture during a recording to snap a screenshot of the shared source. Up to 5 per recording — they go inline in the report email, not as attachments. When you press Capture the Recorder briefly minimises so it doesn’t appear in the shot.
| Action | Effect |
|---|
| Click thumbnail | Open the viewer (←/→ to navigate, Esc to close) |
| Click the name | Inline rename |
| ✏️ | Open the annotation editor |
| ✕ | Delete |
Sending the report
When you press ⏹ Stop, a review modal lists everything that will be sent: duration, configuration, participant, evaluator, language, active sections, recipients (your own email tagged You), and subject. Press Send report to start the upload.
The processing screen has two sub-states: Uploading audio (the .webm goes to your Heify bucket — you can Cancel upload here, and Download audio (.webm) is always available) and Generating the report (Heify processes the audio and dispatches the email).
Closing the Recorder window during upload loses the recording. Wait for the Done! screen.
Happy path
The Done! screen offers View in Heify, Download audio (.webm) (until you start a new recording), and New recording.
Audio saved (partial failure)
If the audio uploaded but the email failed, the screen turns amber with the translated reason (no emails available / session expired / transient). Use Retry email send (no re-upload) or Reconnect as appropriate. The audio is safe — already in Heify and downloadable.
Account and plan
Click 👤 in the header to see remaining minutes, remaining emails (progress bar turns amber under 20%, red at 0), role, and Disconnect.
| Limit | Value |
|---|
| Emails dispatched per month | 100 (your own copy included) |
| Recipients per report | up to 11 — you + 10 external |
| Screenshots per recording | 5 |
| Recording length | up to 2 hours (see FAQ) |
